Describe the governance and decision-making processes in place between the consortium fiscal agent and its members
WEST ABE consortium consists of 17 school districts, 3 county jails, J & B Wholesale, a private business, and CareerForce, the newly rebranded WorkForce Center. We are also running a pilot project partnering with the Ridgedale YMCA in the Wayzata School District. The Minnesota YMCA’s are deemed New American Welcome Centers (NAWC) to support immigrants through integration services, community partnerships and strategies to build cross-cultural understanding. WEST is holding English classes twice weekly and will continue to if found well attended and financially feasible at the end of the pilot period.
Monticello is the fiscal agent and the ABE Manager, based in Monticello, oversees all aspects of the day to day operations and decisions, with input from ABE staff and the Management Team. The ABE Manager reports directly to the onsite Community Education Director on a daily basis, and to the Management Team during meetings every other month or sooner if needed.
WEST ABE is governed by the WEST ABE Management Team which consists of the Community Education Directors or Superintendents of member school districts and the Program Coordinators of the county jails. In total, WEST has 3 Program Coordinators, 1 Superintendent, a Fiscal Agent and 16 Community Education Directors that make up the Management Team. Each sub-grantee school district signs a Consortium Membership agreement upon joining the consortium. The agreement outlines the responsibilities of both the fiscal agent and member school districts with regard to ABE programming throughout the consortium. The members of our consortium agree to comply with all assurances, submit required performance and fiscal reports to the state and receive state adult basic education aid as sub-grantees under section 124D.531 for adult basic education programming. The consortium members also make contributions toward the cost of ABE programming. Some examples of the contributions include: classroom space, telephone and internet access, technology support, daycare at some sites, photocopying and classroom supplies and program promotions through local community education brochures.
The Management Team meets for administrative meetings six times per year, every other month. These meetings serve as a platform for the ABE Manager, Fiscal Agent and the Management Team to discuss relevant issues, concerns, initiatives or updates. Typical agenda items include legislative updates, revenue and expenses, technology needs, state initiatives, program planning, budget assumptions or adjustments, professional development, level gains, staffing needs, the five-year narrative and GED graduation. Between meetings, the ABE Manager may hold individual meetings to discuss concerns, initiatives or answer any questions. This typically happens when there are changes with staffing, local programming or site-specific issues. The Membership Agreement is reviewed by the Fiscal Agent and ABE Manager and if there are no changes, the agreement automatically carries forward. If there are changes to the agreement, a new agreement is developed and signed by all parties. (Consortium Membership Agreement